CONSTITUTION

1. NAME


The name of the organisation is The Friends of Jesmond Old Cemetery

 

2. AIMS


The aims of the organisation are:

2.1 To promote for public benefit, including but not specifically the local community, the restoration, conservation and respectful enjoyment of Jesmond Old Cemetery, including its monuments, building, green spaces, wildlife and the overall environment.

This organisation is committed to equality for everyone and all members are expected to behave in a manner consistent with this commitment
 
3. POWERS


In order to achieve its aims the organisation has the power to

3.1 Employ and pay staff (who cannot be members of the committee)
3.2 Cooperate and exchange information and advice with other organisations such as voluntary bodies, charities and statutory authorities
3.3 Raise funds by any lawful means
3.4 Do anything else within the law that is necessary in carrying out the aims

4. MEMBERSHIP

4.1 Membership is open to anyone who supports the aims.  Every member has one vote at general meetings
4.2 A member can resign their membership at any time. 
4.3 The committee has the right to end someone’s membership for good reason but that member has the right to put their case to a committee meeting before a final decision is made
4.4 The committee must keep a list of members of the organisation

5. GENERAL MEETINGS

5.1 14 days notice must be given to members of any general meeting, including the Annual General Meeting (AGM).  Individual notices may be sent to all members or a notice may be displayed in a public place accessible to all members
5.2 A General Meeting can be held at any time if either the committee calls one or at least five members ask the committee in writing to call one
5.3 The Chairperson of the committee, or in their absence some other person elected by the meeting, takes the chair at any General Meeting
5.4 No decision can be taken at a General Meeting unless at least one quarter of members are present. If at least one quarter of members are not present then the meeting can be adjourned for at least 14 days.  At the re-convened meeting, decisions based on a majority vote can be made providing that there are at least three  members present
5.5 Every question at any General Meeting is decided by a majority of the votes cast by the members present. 
5.6 An Annual General Meeting (AGM) must be held in each calendar year to deal with the following business:
5.6.1 Receive the committee's report and accounts for the previous year
5.6.2 Elect the committee members for the following year
5.6.3 Deal with any other matters which the committee or members wish to raise and which the Chairperson of the meeting is prepared to accept as legitimate business for the AGM

6. THE COMMITTEE

6.1 The committee is responsible for the management of the organisation. It will meet as required but not less than twice in each year
6.2 The committee consists of a minimum of three and a maximum of ten members of the organisation
6.3 No decision can be taken at a committee meeting unless at least three members are present and every issue is decided by a majority of the votes cast by the members present
6.4 The members of the committee are elected annually at the AGM for one year, staying on the committee until the end of the AGM the following year but they can be re-elected
6.5 Candidates who wish to stand for election to the committee must inform the Secretary at least seven days before the AGM
6.6 At the first meeting of the committee in every year the members must decide amongst from among themselves who will take on the roles of Chairperson, Treasurer and Secretary should they deem it necessary
6.7 If anyone resigns from the committee during their term of office the committee has the power to appoint another member to the vacancy.  This appointed member has the same voting powers as the member replaced and will stay on the committee until the next AGM
6.8 A committee member may be removed if all the other members of the committee agree, provided that the committee member concerned has been given the right to put their case forward before the final decision is made
6.9 The committee must keep minutes of its meetings and keep safe all records relating to the organisation

7. FINANCE

7.1 All funds belonging to or raised for the organisation must be paid directly into an account or accounts operated by, and in the name of, the organisation at a bank or building society
7.2 All transactions require at least two authorised signatories who may not live in the same household nor be related as spouse, partner, parent, child, brother, sister, grandparent or grandchild
7.3 No member of the committee can be employed by the organisation or receive any payment or other benefit from its funds except for reasonable out of pocket expenses properly incurred for the purposes of the organisation
7.4 All funds belonging to the organisation can only be used in furthering the aims

8. AMENDING THE CONSTITUTION


This constitution can be changed at any General Meeting if agreed by a majority of the members present and voting.  No changes of a fundamental nature can be made to:

8.1 Clause 2 (The aims), Clause 8 (This clause) or Clause 9 (Closing the organisation)

9. CLOSING THE ORGANISATION

9.1 If the committee decides that it is necessary to close the organisation it must call a General Meeting of all members and recommend closure to them
9.2 If a majority of the  members present vote in favour of closing the organisation the committee has the authority to do so
9.3 Any assets remaining after all debts and liabilities have been paid must be transferred to one or more voluntary organisations or registered charities with [charitable] aims similar to those of the organisation



 
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